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HIPAA Privacy and Security Compliance for Business Associate Organizations

HIPAA Compliance for Organizations: Business Associates


business_icon

Audience:

Any organization that provides products and/or services to healthcare providers, health insurance providers, employer group health plans, or other business associates.

Examples:

Medical billing, pharmaceutical representatives, document/record storage, insurance brokers, TPAs, software companies, collection agencies, attorneys, answering services, consultants, actuaries, medical device manufacturers, marketing, cleaning services, medical couriers, asset recyclers, etc.

HIPAA compliance for an organization revolves around protecting the privacy and security of Protected Health Information (PHI) that the organization has or will have access to. PHI is any information that can be connected to an individual's health condition.

Organizations looking to comply with the HIPAA regulations first have to determine which regulations they have to comply with. There are two distinct and separate regulations under HIPAA:

HIPAA Privacy

safeguards for keeping protected health information safe from a people, administrative, and contractual standpoint

HIPAA Security

safeguards for keeping protected health information specifically in electronic form (computers, networks, email, software, electronic transmissions, etc) safe from disasters, hackers, and electronic theft.

All organizations are required to comply with the HIPAA Privacy regulations, since Privacy involves safeguards from a people standpoint, but only those who store or transmit protected health information electronically are required to comply with the HIPAA Security regulations which is meant to protect electronic data.

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Once you know which regulations you need to comply with, then it is just a matter of knowing what you need to do to comply.

What is involved in becoming HIPAA compliant?

There are 3 parts to HIPAA compliance for an organization:

  • 1. Providing a HIPAA Awareness Training to all employees of the organization that have access to PHI
  • 2. Implementing formal documents and controls for the organization to protect and safeguard PHI
  • 3. Training of a compliance officer (someone in the organization that is going to take responsibility for HIPAA at your organization)

Part 1 is handled through our organizational training which allows you to roll out training to your employees as a self paced online training that they can each take at their own schedule. Our system trains, tests, and generates a 2 year certificate for compliance record keeping.

Parts 2 and 3 are handled by our compliance documentation kits. At the same time your designated compliance officer is implementing the required documents, we are also training them through a "hands on learn by doing" approach. The theory behind our method is if your compliance officer built it, they will be able to maintain it going forward.

If you already have parts of the 3 in place for HIPAA compliance, you can just purchase the components you need.

How much will it cost to become HIPAA compliant?

A typical ten person organization can become fully compliant at a cost of only $1,270.

  • $999.98 for the 2 documentation kits to implement all the documents and controls and to train a compliance officer
  • $249.90 for 10 HIPAA Awareness Trainings @ $24.99/person at 10 seat discount (further discounts available at higher tiers)
  • $20.00 for 1 HIPAA Security Training for the compliance officer (more may be necessary if IT staff) ($20/person)

Note that this is worst case as some organizations will only have to comply with Privacy and not Security. Contact us and we'll be happy to discuss your particular needs.

How long does it take to be become HIPAA compliant?

On average, you are looking at about 2 to 2.5 weeks assuming half time for the compliance officer. The compliance officer will roll out the 1.5 hour Awareness training to the employees and then work on the documentation kits in parallel (1 week per kit).

What if I have questions?

We have a pre-recorded jumpstart session where we walk you through the entire process so there is no guess work. We are also available for questions through the whole process at no additional charge.

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HIPAA Training for Employees

HIPAA requires that all employees be properly trained on HIPAA so that they can be aware of their personally responsibilities under HIPAA as well as help the organization protect the privacy and security of patient health information.

Our Organizational Training is for an organization looking to train its employees on the HIPAA Privacy and HIPAA Security regulations in order to satisfy the training requirement under HIPAA and to provide as proof of proper training.

All employees will take the Awareness training to satisfy the training requirement and then those employees who will be involved in implementing HIPAA Security (the IT part of HIPAA) compliance at your organization (compliance officer and IT staff), will take the additional HIPAA Security course. Our HIPAA Awareness training contains an overview of HIPAA Security for the average person where as the HIPAA Security course is a dedicated course on HIPAA Security and contains an extra level of regulatory detail for someone who has to be responsible for HIPAA Security.

These online training courses are valid for all US states and territories and meet or exceed the requirements for HIPAA training established by the federal HIPAA Privacy and HIPAA Security regulations.

How to Purchase

To take our organizational training courses, simply enter the number of training seats you need in the QTY OF SEATS field in the Online HIPAA Courses section below, and then click on the ADD TO CART buttons and then CHECKOUT to complete your registration.

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How Our Organizational Training Works

Our organizational training option utilizes a unique single shared login system that requires zero administration as it does not require you to setup user names and passwords. Once your account is setup, you email everyone a generic set of instructions that we provide you and then everyone follows those instructions and logs in at their own schedule from home or work using the same username/password (no limit on simultaneous users), they take the training and once they are complete, each individual takes the final exam. On successfully passing the final exam, each individual enters their name as it should appear on their certificate and gets a generated pdf certificate immediately for them to save or print. A copy of that certificate with transcript scores is automatically emailed to the administrator's email address on the account.

So all you have to do is give everyone the username/password, let them each take the training on their own schedule, and sit back and get an email copy as everyone finishes the training. Then store those certificates on file for compliance record keeping. It couldn't be easier. In addition, we also provide a free Excel reporting tool that creates a detailed training log for you by pulling certificate data real time from our certificate database.

There are no contracts so you can just pay as you go. So in the future, you can simply add seats by logging in and clicking on an Add More Licenses link and recharge it like a phone card. And we provide a cumulative pricing discount over the life of the account so it gets cheaper over time.

what-is-hipaa
hippa-training-certification

HIPAA Certification + Wallet Card

Each employee receives their own HIPAA certificate and wallet card immediately online upon successful completion of the training

Course Features

  • group-discounts-availableGroup discounts available
  • no-contractsNo contracts, pay as you go, cumulative discounts
  • zero-administrationZero administration: no need to create & administer usernames and passwords
  • shared-multi-userShared multi-user login for employees
  • certificates-and-transcript-scoresCertificates and transcript scores automatically emailed to account administrator
  • each-employee-is-guaranteedFree retakes. Each employee is guaranteed a certificate
  • 2-year-nationally-recognized2 Year nationally recognized certificate
  • automatically-createsAutomatically creates and maintains detailed training log in MS Excel
  • includes-omnibus-ruleIncludes HITECH and Omnibus Rule
  • english-and-Spanish-versionsEnglish and Spanish versions
  • po_icon_8No expiration date on any seats purchased
  • back-guarantee30 day money back guarantee

Online HIPAA Courses

HIPAA Awareness Training for Business Associates


Our HIPAA Awareness training course is meant to satisfy the training requirement under HIPAA and provides an emphasis on HIPAA Privacy but with an overview of the other parts of HIPAA such as HIPAA Security as well. Everyone must take this course to satisfy the training requirement under HIPAA.

This course contains the following lessons:


  • Introduction to HIPAA
  • Transactions, Code Sets, and Identifiers
  • Privacy
  • Security
  • ARRA/HITECH Act and Omnibus Rule
  • Implementation
  • Final Exam

HIPAA Security Training


Our HIPAA Security training course is a more indepth course on HIPAA Security (the IT part of HIPAA) and covers safeguards required to protect the security of protected health information in electronic form (computer data, networks, email, electronic transmissions, etc). This course is meant as a follow on course after the Awareness training for the HIPAA compliance officer, IT staff, or anyone else who will be involved in implementing HIPAA Security or who needs a more detailed understanding of HIPAA Security. If you are not going to be involved in or be responsible for HIPAA compliance at your organization then you only need the Awareness course where we provide an overview of HIPAA Security for the average person.

This course contains the following lessons:


  • HIPAA Security Rule Overview
  • Administrative Safeguards
  • Physical Safeguards
  • Technical Safeguards
  • Implementation
  • Final Exam

Overview

  • Avg Completion Time: 1.5 Hours / Course
  • Format: Online Self Paced Training
  • Access: Multi User (No Time Limit)
  • Certificate of Completion: Yes
  • Certificate Expiry: 2 Year
  • Wallet Card: Yes
  • Audio: Yes
  • Training Log Report: Yes
  • License: Multi User
Pricing Per Course
Qty of Training Seats Pricing Per Seat
1 - 9 $29.99
10 - 24 $24.99
25 - 49 $23.99
50 - 99 $22.99
100 - 199 $19.99
200 - 299 $14.99
300+ CALL
Note:

The majority of employees will just take the Awareness course. Compliance and IT will take both. The Security course gets discounted to $20 when purchased with Awareness.

HIPAA Documentation and Controls

HIPAA requires that formal documents and controls such as forms, contracts, policies and procedures, etc be in place for the organization to properly protect patient health information. Documents such as business associate contracts, policies and procedures, patient rights documents, breach notification, and others that you learn about in the Awareness training.

Our Documentation Kits are meant to be utilized by your compliance officer to put in place the documents, contracts, forms, and policies and procedures required by the HIPAA Privacy and HIPAA Security regulations. At the same time they are putting that in place, we are training them as a new HIPAA compliance officer through a unique "Hands On Learn by Doing Approach".

Our kits are very easy to use, come with a step by step to do list that walks you through the entire process, and provide ready to use templates in Microsoft Word format for easy download. Once you download the templates, they become your master copies on your local network/pcs and they are yours even beyond the 1 year online access. Finally we fully support you through the process, so if you have any questions, you can contact us anytime.

If you are looking to purchase both the Documentation Kits and the Organizational Training, we recommend you purchase them as two separate purchases with their own unique login. That way you can have a separate login for the compliance officer that contains the kit(s) and a separate login for the employees to take their training.

To purchase, simply click on the ADD TO CART button next to the kit(s) you wish to purchase.

Documentation Kit Features

  • Out of the boxOut of the box documents are meant to get your organization compliant quickly
  • Prebuilt bestPrebuilt best practices of all the HIPAA documents required
  • Documents are customizableDocuments are customizable as they are in Microsoft Word format
  • Average implementation timeAverage implementation time is 1 week per kit assuming 1 person half time
  • We trainWe train a compliance officer at the same time by having them do a hands on implementation
  • Step by stepStep by step guide along with online video explaining how to use the kit and exactly what you need to do
  • Call in supportCall in support included if you have questions
  • We version theWe version the documents so you don't have to start from scratch when the regulations change
  • 1 year of free1 year of free updates, no yearly subscription
  • 30 day money back30 day money back guarantee

Online HIPAA Documentation

HIPAA Privacy Documentation Kit
for Business Associates


This documentation kit contains all the documents, forms, contracts, and policies and procedures needed for complying with the documentation requirements of the HIPAA Privacy regulations.

This documentation kit contains:

  • Pre-recorded 1 hour jumpstart session
  • Jumpstart video walks through the entire process
  • Step by step to do list
  • Prebuilt documents, contracts, and forms
  • Prebuilt policies and procedures
  • Compliance officer training (hands on)
  • Phone and email support included

HIPAA Security Documentation Kit


This documentation kit contains all the documents, forms, contracts, and policies and procedures needed for complying with the documentation requirements of the HIPAA Security regulations.

This documentation kit contains:

  • Pre-recorded 1 hour jumpstart session
  • Jumpstart video walks through the entire process
  • Step by step to do list
  • Prebuilt documents, contracts, and forms
  • Prebuilt policies and procedures
  • Compliance officer training (hands on)
  • Phone and email support included

Overview

  • Delivery: Online Download
  • Format: Microsoft Word Templates
  • Recorded Training Session: Yes
  • License: Single Organization
  • Support Included: Yes

Pricing

Privacy Doc Kit: $499.99
Note:

Online HIPAA Awareness and Security training sold separately.

Overview

  • Delivery: Online Download
  • Format: Microsoft Word Templates
  • Recorded Training Session: Yes
  • License: Single Organization
  • Support Included: Yes

Pricing

Security Doc Kit: $499.99

HIPAA Compliance Officer

HIPAA requires that an organization designate someone as the HIPAA compliance officer to be responsible for HIPAA. This does not have to be a full time position and can be an additional duty for someone.

The main responsibility of the HIPAA compliance officer will be to get the organization initially HIPAA compliant and then to maintain it and be a point person for questions or complaints.

Training of a new HIPAA compliance officer is automatically handled as part of our documentation kits where we train a compliance officer through a unique "Hands On Learn by Doing Approach". For more information, click on the Documents and Controls box above.

We recommend you identify the HIPAA compliance officer from the start and then have them:

  1. Roll out the Awareness training to all employees including themselves
  2. Implement the Privacy Documentation Kit. There is a 1 hour pre-recorded jumpstart session video included with the kit to get you started quickly
  3. Roll out the Security training to the team who will be involved in implementing HIPAA Security (typically compliance officer and IT staff)
  4. Implement the Security Documentation Kit. There is a 1 hour pre-recorded jumpstart session video included with the kit to get you started quickly

Other Versions

Frequently Asked Questions

General

Is your training certified by the government?

The Department of Health and Human Services is responsible for regulating HIPAA, but they have never come out with a training vendor certification process.

So us and all the other vendors have just followed their guidelines. Given that, however, HIPAATraining.com has been in the HIPAA compliance space for over 14+ years and does full compliance not just training so our courses are very comprehensive and among the best out there.

Is this training valid in all states?

Yes HIPAA is a federal regulation so our certification is recognized nationwide in all US states and territories.

What if I don't pass the final exam? Do I have to pay for the training again?

You can take the final exam as many times as you need to pass and you can also take it multiple times if you want to try for a higher score. There is no charge for taking the final exam multiple times. You are guaranteed a certificate when you purchase a course.

Do I need to take the HIPAA Awareness training course, HIPAA Security training course, or both?

Our HIPAA Awareness training course is meant to satisfy the training requirement under HIPAA and provides an emphasis on HIPAA Privacy but with an overview of the other parts of HIPAA such as HIPAA Security as well. Everyone must take this course to satisfy the training requirement under HIPAA.

If you are going to be responsible for HIPAA or you are IT staff that will be involved in implementing HIPAA Security compliance at your organization, then you want to take both the HIPAA Awareness and HIPAA Security courses. The HIPAA Security course contains more detailed regulatory information for someone who has to be responsible for HIPAA Security (the IT part of HIPAA).

How long to I have to take the training?

For an individual account, you have up to 90 days from the date of signup to take the training. You can also login and review the training during those 90 days as well. For organizational training accounts there is no expiration date so any seats are good until used.

Do you have an eval program where I could view the training?

We don't offer an official eval program. However, we do offer a free demo of the first lesson on our website and you are welcome to signup for 1 seat to view it in full and if it does not meet your needs you are covered under our full money back guarantee.

Organizational Training

Do you offer training that an organization can use to train its employees?

Yes we do. Choose the appropriate organizational category from the top products menu and go the Employee Training section.

Who is the organizational training for?

Organizational training is for employers/groups that need to train their employees. It provides a single shared login that all employees can login to as well as group discounts starting at 10 seats and above.

What is the minimum number of seats I need to create a organizational training account?

Two seats. If you need to add licenses in the future, you can do so using the Add More Licenses button when you login to your account.

Can I add seats later on?

Yes. To add additional seats, login to your account and click on the Add More Licenses. There are no contracts and you simply pay as you go very much like a phone card.

If I purchase seats after my initial purchase do I still get a volume discount?

Yes you continue to receive the same discount level on additional seats. So if you bought 25 seats, your pricing would be $23.99 for those 25 seats and also for any future seats you purchased. Additionally, as you continue to purchase seats with us we continue to discount you down in pricing as you hit the new tiers.

Do you offer reporting with the organizational training account so I can tell who has taken the training?

Yes we provide reporting free with the organizational training account. There are two types of reporting that we provide. The first is that you will receive an automatic email copy of each certificate generated under the account. The second is that we provide a real time training log that maintains a training log for you automatically. It will also allow you to regenerate a certificate from that Excel report at anytime in case you lost or misplaced a certificate.

If I am an organization, can I just purchase the training only?

Yes there is no requirement you purchase everything. You can purchase just what you need. So if you already have documents for example, you can just purchase employee training. However, if you are trying to get an organization compliant just know you have to have those other parts to be HIPAA compliant as an organization.

Compliance Documentation Kits

Who are the HIPAA Documentation Kits meant for?

They are meant for the person designated as the HIPAA Privacy/Security/Compliance officer for your organization to help them implement HIPAA compliance at your organization.

What is included in your HIPAA Compliance Documentation Kits?

The documentation kits contain a 1 hour pre-recorded jumpstart session and a step by step to do list walking you through the entire HIPAA compliance process along with all the forms, policies and procedures, documents, etc needed to implement HIPAA compliance at your organization. All the documents are available in ready to use Microsoft Word format and are available for immediate download.

Is employee training included as part of your HIPAA Compliance Documentation Kits?

Online training is sold separately from the documentation kits under our organizational training offering. This allows organizations to mix and match depending on their unique needs.

Do I need the HIPAA Privacy Documentation Kit, HIPAA Security Documentation Kit, or both?

Everyone needs to comply with HIPAA Privacy. So you would need the HIPAA Privacy Documentation Kit for sure.

You only need HIPAA Security if your organization stores, maintains, or transmits protected health information electronically such as on computers. Since most organizations store protected health information on computers these days, most organizations will have to comply with HIPAA Security. If that applies to your organization, then you will need the HIPAA Security Documentation Kit. The only organizations that won't need the HIPAA Security Documentation Kit are those that do everything on paper.

Why are the Documentation Kits so expensive?

Many of our customers would ask why it is so cheap. We have taken the HIPAA regulations and made them extremely easy to implement without having to hire expensive legal counsel or consultants. Everything is in ready to use format with step by step instructions and include any help you need in getting through the process. Our pricing is a fraction of what it would cost to develop the documents yourself, with a lawyer or by hiring a consultant.

Do I need any special qualifications to use the Documentation Kits?

Yes there is no requirement you purchase everything. You can purchase just what you need. So if you already have documents for example, you can just purchase employee training. However, if you are trying to get an organization compliant just know you have to have those other parts to be HIPAA compliant as an organization.

What if I get stuck or have questions?

We've made the process extremely easy with step by step instructions and ready to use documents. However, you can contact us anytime through the entire process and we'll be happy to help.